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FYI & Tkm Course Catalogue

Practitioner Certificate in Scottish Public Sector Records Management

Practitioner Certificate in Scottish Public Sector Records Management

£1,300.00 GBP
£1,300.00 GBP
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Product Overview
  • Records management practitioner level course for online attendance.  
  • 30 hours of continuous professional development (CPD)
  • Printed course materials
  • Support during submission and assessment of the portfolio
  • Access to the FYI Client Portal for 1 year
  • Award of Practitioner Certificate in Scottish Public Sector Records Management and optional digital FYI badge of achievement upon completion of the course and successful portfolio submission.

For further information about this course, please see the FYI Website. 

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Level: Advanced/Practitioner: Our practitioner level courses are carefully created to ensure that you are are equiped with the necessary knowledge and skills to fulfill your role and execute your responsiblities. Assessment is carried out by means of a wrok-based portflio submission.

Course Overview

Under the Public Records (Scotland) Act 2011, Scottish Public Authorities must designate a records manager to “have operational responsibility for records management within the organisation” and ensure that individual has “the relevant skills and training”.

This course is specifically designed to support colleagues without a formal records management background or qualification to develop the skills and knowledge to be effective and confident in the records manager role for a Scottish public authority.

​On successful completion of a portfolio of work-based evidence, delegates will receive a Practitioner Certificate in Scottish Public Sector Records Management.

Course Content

Records Management in the Scottish Public Sector

-Records Management: Definitions and principles; Scope and limitations; RM as a professional discipline; Business drivers and benefits.-Legislation and standards: Public Records (Scotland) Act 2011, Freedom of Information (Scotland) Act 2002 and s61 Code of Practice; General Data Protection Regulation; ISO15489; ARMA Generally Accepted Record-keeping Principles.

Records structure and retrieval

Search engines versus fileplans; Functional analysis and Business Classification Schemes; Metadata schema; file naming conventions; social media and the record; Classification, security and vital records.

Managing the records lifecycle

Concepts - Lifecycle versus continuum; Appropriate creation and capture. Drivers for records retention. Risk Analysis. Retention schedule - Approaches, models and resources. Disposal and desturction of life-expired records. Archival delection, permanent preservation and transfer agreements; Proper Arrangements for archives.

Practical implementation

Tools and techniques: ECMS, EDRMS and SharePoint; Microsoft 365; Managing shared drives; Email as a record; Paper records management. Delivery: Making the business change; Training and awareness raising; Third parties and RM contracted out functions; Programme management; Metrics and KPIs.